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  • I just had a thought of maybe adding the hyperlink as a property on the document? A user could then view the properties of the document and get the URL, without cluttering the main view. Do you know how I would go about adding a property to it? The only other option I can think of is creating a view which shows that column and just giving the user the option to change their view Commented Mar 2, 2016 at 18:31
  • You could create a choice field that lets users indicate what type of document it is, then create a view for each choice instead of using folders. Then you could include the link column in only the Public Documents view. Commented Mar 2, 2016 at 18:59
  • @ErinL The only issue is this; users only have access to documents that are either public or internal. Then documents that are for marketing or are restricted are locked down by permissions. That's why I've done folders, so I can apply the permissions to those parent folders. Commented Mar 3, 2016 at 17:24
  • How many documents have special permissions? If it's close to 500, then you're right, you have to either use folders, or break them into separate libraries as Jason suggested. Commented Mar 3, 2016 at 18:34
  • @ErinL At the moment it's not much, but will grow. Almost certainly over 500. The issue I can't seem to find a fix for is that we will have a lot of columns and I don't want them all in the same view because it will be horrible for users to use. The only thing I can think of is using multiple views and giving them the option to change between them. Commented Mar 3, 2016 at 20:20