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I want a regular time tracker with a schedule, like a Google calendar.

But with some special features:

  • I wanna will able to specify when I do or can do a task:
    • strictly, for instance, "work from 9:00 to 18:00"
    • flexible, for instance, "gym for 1 hour from 18:00 to 21:00"
  • I also want to specify when and how to repeat the task, and how it is done in google calendar.
  • And the main thing, I want some automation, for example, I specify that I go to a gym at 18:00, but if I work overtime, I want to the app to say that today I have worked to 19:00, and move gym to 20:00, or another day.

App will be able to work with one-time tasks, like "write a letter to Santa Claus" that I should do the week before Christmas. And automatically insert it into my schedule

It's also very cool if I can specify the priority of tasks

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The closest solution I found is Motion. But it's more like a relatively high-priced enterprise solution ($34/month) because it includes more than just a calendar. But on the other hand it uses AI and maybe it will be better than the manual rules I wanted.

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My system is somewhat straightforward, entirely based on "Getting Things Done", and entirely within the Google ecosystem:

  • Keep: any thought which takes up space in my head goes into google keep. I process it later. Occasionally should be completely emptied.
  • Calendar: items in keep which have a time-dependence go into Google Calender.
  • Tasks: Actionable items which are not time-dependent go into Google Tasks, into a "next up" list. Bigger projects go into their own lists. I check it often to keep it fresh in my head.
  • Not actionable: If it's garbage or reference material, it goes into google keep's trash or archive respectively. If it's longer, it goes into google drive.

For your example, I would put a task for "Go to gym for one hour" to go as a whole-day task (or at the top of "next actions"), and leave 19:00-21:00 unallocated in the calendar.

I also find it helpful to ask myself (when I'm processing items from keep) what the next physical step I need to take for each thing, so if that's simply putting on my shoes then that should be it.

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