excel - How to copy a range, ignoring rows where the value in column 2 is blank

Excel - How to copy a range, ignoring rows where the value in column 2 is blank

To copy a range of cells in Excel while ignoring rows where the value in column 2 (or any specified column) is blank, you can use VBA to automate this process. Here's a step-by-step guide on how to do this:

VBA Code to Copy Range Ignoring Blank Rows

  1. Open the VBA Editor:

    • Press Alt + F11 to open the VBA editor.

  2. Insert a New Module:

    • Go to Insert > Module to create a new module.

  3. Add VBA Code:

    • Paste the following VBA code into the module:
Sub CopyRangeIgnoringBlanks() Dim wsSource As Worksheet Dim wsDestination As Worksheet Dim rngSource As Range Dim rngDestination As Range Dim cell As Range Dim lastRow As Long Dim destRow As Long ' Set your source and destination worksheets Set wsSource = ThisWorkbook.Sheets("Sheet1") ' Change to your source sheet name Set wsDestination = ThisWorkbook.Sheets("Sheet2") ' Change to your destination sheet name ' Define the range you want to copy lastRow = wsSource.Cells(wsSource.Rows.Count, 2).End(xlUp).Row ' Find the last row with data in column 2 Set rngSource = wsSource.Range("A1:B" & lastRow) ' Adjust range as needed ' Initialize destination row counter destRow = 1 ' Loop through each row in the source range For Each cell In rngSource.Columns(2).Cells ' Check the cells in column 2 If cell.Value <> "" Then ' If the cell in column 2 is not blank wsSource.Rows(cell.Row).Copy Destination:=wsDestination.Rows(destRow) destRow = destRow + 1 ' Move to the next row in the destination sheet End If Next cell MsgBox "Copying complete." End Sub

Explanation:

  1. Set Worksheets:

    • Set wsSource = ThisWorkbook.Sheets("Sheet1") specifies the source worksheet.
    • Set wsDestination = ThisWorkbook.Sheets("Sheet2") specifies the destination worksheet.

  2. Define Source Range:

    • lastRow = wsSource.Cells(wsSource.Rows.Count, 2).End(xlUp).Row finds the last row with data in column 2.
    • Set rngSource = wsSource.Range("A1:B" & lastRow) defines the source range you want to copy.

  3. Initialize Destination Row:

    • destRow = 1 starts copying to the first row of the destination sheet.

  4. Loop Through Rows:

    • For Each cell In rngSource.Columns(2).Cells iterates through each cell in column 2 of the source range.
    • If cell.Value <> "" checks if the cell is not blank.
    • wsSource.Rows(cell.Row).Copy Destination:=wsDestination.Rows(destRow) copies the entire row to the destination sheet if the condition is met.
    • destRow = destRow + 1 moves to the next row in the destination sheet.

  5. Completion Message:

    • MsgBox "Copying complete." displays a message box indicating the process is complete.

Notes:

  • Adjust Range: Modify rngSource as needed based on the range you want to copy.
  • Column Specification: Change Columns(2) to refer to a different column if needed.
  • Error Handling: Consider adding error handling to manage cases where worksheets or ranges might not exist.

This VBA script helps automate the process of copying data while ignoring rows with blank cells in a specified column, making data management tasks more efficient.

Examples

  1. How to Copy a Range in Excel Using VBA, Ignoring Blank Cells in Column 2 Description: Copy a range of cells while excluding rows where column 2 is blank using VBA. Code:

    Sub CopyRangeIgnoringBlanks() Dim wsSource As Worksheet Dim wsDest As Worksheet Dim lastRow As Long Dim destRow As Long Dim i As Long Set wsSource = ThisWorkbook.Sheets("Sheet1") Set wsDest = ThisWorkbook.Sheets("Sheet2") lastRow = wsSource.Cells(wsSource.Rows.Count, 2).End(xlUp).Row destRow = 1 For i = 1 To lastRow If wsSource.Cells(i, 2).Value <> "" Then wsSource.Rows(i).Copy Destination:=wsDest.Rows(destRow) destRow = destRow + 1 End If Next i End Sub

  2. Excel VBA: Copy Rows to New Sheet Ignoring Empty Cells in Specific Column Description: Use VBA to copy rows to a new sheet, excluding rows where column 2 is empty. Code:

    Sub CopyRowsIfNotEmpty() Dim srcWs As Worksheet Dim destWs As Worksheet Dim srcRange As Range Dim cell As Range Dim destRow As Long Set srcWs = ThisWorkbook.Sheets("Sheet1") Set destWs = ThisWorkbook.Sheets("Sheet2") destRow = 1 For Each cell In srcWs.Range("B1:B" & srcWs.Cells(srcWs.Rows.Count, "B").End(xlUp).Row) If cell.Value <> "" Then cell.EntireRow.Copy Destination:=destWs.Rows(destRow) destRow = destRow + 1 End If Next cell End Sub

  3. Excel VBA: Copy Non-Blank Rows from One Column to Another Sheet Description: Copy non-blank rows from a source column to another sheet using VBA. Code:

    Sub CopyNonBlankRows() Dim sourceSheet As Worksheet Dim targetSheet As Worksheet Dim lastRow As Long Dim targetRow As Long Dim i As Long Set sourceSheet = ThisWorkbook.Sheets("Sheet1") Set targetSheet = ThisWorkbook.Sheets("Sheet2") lastRow = sourceSheet.Cells(sourceSheet.Rows.Count, 2).End(xlUp).Row targetRow = 1 For i = 1 To lastRow If Not IsEmpty(sourceSheet.Cells(i, 2)) Then sourceSheet.Rows(i).Copy Destination:=targetSheet.Rows(targetRow) targetRow = targetRow + 1 End If Next i End Sub

  4. Excel VBA Macro to Copy Data Excluding Rows with Blanks in Column 2 Description: Macro to copy data to another sheet while excluding rows where column 2 is blank. Code:

    Sub CopyDataExcludingBlanks() Dim srcSheet As Worksheet Dim destSheet As Worksheet Dim r As Long Dim destR As Long Set srcSheet = ThisWorkbook.Sheets("Sheet1") Set destSheet = ThisWorkbook.Sheets("Sheet2") destR = 1 For r = 1 To srcSheet.Cells(srcSheet.Rows.Count, 2).End(xlUp).Row If Trim(srcSheet.Cells(r, 2).Value) <> "" Then srcSheet.Rows(r).Copy destSheet.Rows(destR) destR = destR + 1 End If Next r End Sub

  5. Copy Rows to Another Worksheet Based on Non-Blank Cells in a Specific Column Description: How to copy rows to another worksheet if a specific column is not blank. Code:

    Sub CopyRowsBasedOnColumnValue() Dim sourceSheet As Worksheet Dim destSheet As Worksheet Dim sourceRow As Long Dim destRow As Long Set sourceSheet = ThisWorkbook.Sheets("Sheet1") Set destSheet = ThisWorkbook.Sheets("Sheet2") destRow = 1 For sourceRow = 1 To sourceSheet.Cells(sourceSheet.Rows.Count, 2).End(xlUp).Row If Len(Trim(sourceSheet.Cells(sourceRow, 2).Value)) > 0 Then sourceSheet.Rows(sourceRow).Copy destSheet.Rows(destRow) destRow = destRow + 1 End If Next sourceRow End Sub

  6. Excel VBA: Select and Copy Rows Where Column 2 Is Not Blank Description: VBA code to select and copy rows where the value in column 2 is not blank. Code:

    Sub SelectAndCopyRows() Dim srcSheet As Worksheet Dim destSheet As Worksheet Dim lastRow As Long Dim destRow As Long Dim i As Long Set srcSheet = ThisWorkbook.Sheets("Sheet1") Set destSheet = ThisWorkbook.Sheets("Sheet2") lastRow = srcSheet.Cells(srcSheet.Rows.Count, 2).End(xlUp).Row destRow = 1 For i = 1 To lastRow If Not IsEmpty(srcSheet.Cells(i, 2)) Then srcSheet.Rows(i).Select Selection.Copy Destination:=destSheet.Rows(destRow) destRow = destRow + 1 End If Next i End Sub

  7. VBA Script to Copy Rows to Another Sheet Based on Non-Empty Column Values Description: VBA script to copy rows to another sheet, excluding those with empty values in a specific column. Code:

    Sub CopyRowsBasedOnNonEmptyColumn() Dim wsSource As Worksheet Dim wsDest As Worksheet Dim lastRow As Long Dim destRow As Long Dim r As Long Set wsSource = ThisWorkbook.Sheets("Sheet1") Set wsDest = ThisWorkbook.Sheets("Sheet2") lastRow = wsSource.Cells(wsSource.Rows.Count, 2).End(xlUp).Row destRow = 1 For r = 1 To lastRow If wsSource.Cells(r, 2).Value <> "" Then wsSource.Rows(r).Copy Destination:=wsDest.Rows(destRow) destRow = destRow + 1 End If Next r End Sub

  8. Excel VBA to Copy Rows Ignoring Blank Values in Column 2 Description: How to use VBA to copy rows from one sheet to another while ignoring rows with blank cells in column 2. Code:

    Sub IgnoreBlankCellsInColumn() Dim srcWs As Worksheet Dim destWs As Worksheet Dim lastRow As Long Dim destRow As Long Dim i As Long Set srcWs = ThisWorkbook.Sheets("Sheet1") Set destWs = ThisWorkbook.Sheets("Sheet2") lastRow = srcWs.Cells(srcWs.Rows.Count, 2).End(xlUp).Row destRow = 1 For i = 1 To lastRow If srcWs.Cells(i, 2).Value <> "" Then srcWs.Rows(i).Copy destWs.Rows(destRow) destRow = destRow + 1 End If Next i End Sub

  9. Copy Rows from One Sheet to Another Ignoring Empty Cells in Column 2 Description: Copy rows from one worksheet to another, skipping rows where column 2 is empty. Code:

    Sub CopyRowsSkippingBlanks() Dim sourceSheet As Worksheet Dim targetSheet As Worksheet Dim sourceRow As Long Dim targetRow As Long Set sourceSheet = ThisWorkbook.Sheets("Sheet1") Set targetSheet = ThisWorkbook.Sheets("Sheet2") targetRow = 1 For sourceRow = 1 To sourceSheet.Cells(sourceSheet.Rows.Count, 2).End(xlUp).Row If Len(sourceSheet.Cells(sourceRow, 2).Value) > 0 Then sourceSheet.Rows(sourceRow).Copy targetSheet.Rows(targetRow) targetRow = targetRow + 1 End If Next sourceRow End Sub

  10. VBA to Copy Rows Where Column 2 Has Values to Another Worksheet Description: VBA macro to copy rows to another worksheet, ensuring that only rows with values in column 2 are included. Code:

    Sub CopyRowsWithValues() Dim srcSheet As Worksheet Dim destSheet As Worksheet Dim lastRow As Long Dim destRow As Long Dim r As Long Set srcSheet = ThisWorkbook.Sheets("Sheet1") Set destSheet = ThisWorkbook.Sheets("Sheet2") lastRow = srcSheet.Cells(srcSheet.Rows.Count, 2).End(xlUp).Row destRow = 1 For r = 1 To lastRow If Not IsEmpty(srcSheet.Cells(r, 2)) Then srcSheet.Rows(r).Copy destSheet.Rows(destRow) destRow = destRow + 1 End If Next r End Sub

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