VBA that split data into multiple sheets

Question

I have one master sheet with three columns "ID", "Text" and "Amount"

Sample Data

ID | TEXT | AMOUNT 1 JP Morgan 100 2 Sales 1 200 3 Sales 2 300 4 Chase 400 5 JP Morgan 500

I want based on my text let say if I say Sales and JP in Macro then it filter outs all record of rows in new separate shteet of "Sales" and JP and copy all records there respectively.

I have searched on Google and find out this VBA Macro but it creates new entry bases on unique entries but not based on Like%. I want some help in modification in that

Sub parse_data() Dim lr As Long Dim ws As Worksheet Dim vcol, i As Integer Dim icol As Long Dim myarr As Variant Dim title As String Dim titlerow As Integer vcol = 2 Set ws = Sheets("Sheet1") lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row title = "A1:C1" titlerow = ws.Range(title).Cells(1).Row icol = ws.Columns.Count ws.Cells(1, icol) = "Unique" For i = 2 To lr On Error Resume Next If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol) End If Next myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants)) ws.Columns(icol).Clear For i = 2 To UBound(myarr) ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & "" If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & "" Else Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count) End If ws.Range("A" & titlerow & ":A" & lr).EntireRow.Copy Sheets(myarr(i) & "").Range("A1") Sheets(myarr(i) & "").Columns.AutoFit Next ws.AutoFilterMode = False ws.Activate End Sub

Not a big issue, but your line Dim vcol, i As Integer, vcol is declared as type Variant even though you declared i as integer. I noticed that you declared everything else specifically so I just thought I'd point that out. You may have even intended for this, but doesn't appear likely due to the rest of your declarations. — K.Dᴀᴠɪs
– K.Dᴀᴠɪs, Commented Sep 18, 2017 at 19:38
@KDavis, I took this link as a reference and they declared vcol = 1 as in thier example they want unique records from colums 1 and in my case its 2. — Arslan Pervaiz
– Arslan Pervaiz, Commented Sep 18, 2017 at 19:42
Seems like a Pivot Table may solve this for you, does it have to be a macro and new sheet? — DontThinkJustGo
– DontThinkJustGo, Commented Sep 18, 2017 at 19:44
I would suggest looking into using SQL to retrieve the data from the worksheet, if you are comfortable with it. It will save you from doing all of the acrobatics with dynamic ranges and will make it a lot easier to pass conditions. I find using ADODB.RecordSet to be a faster and more flexible alternative than working with worksheets and cell contents. You would need Microsoft ActiveX Data Objects 6.1 Library for it. — Victor K
– Victor K, Commented Sep 18, 2017 at 19:46

paul bica · Accepted Answer · 2017-09-19 14:07:45Z

This uses AutoFilters, and checks if it's running on Mac or Windows

Option Explicit Public Sub ParseData() Const KEY_WORDS = "DKFLX, FNR" '<-- Update keywords (adds 2 new sheets at the end) Const FILTER_COL = 2 '<-- Update column to filter Dim ws As Worksheet, keys As Variant, i As Long, nWs As Worksheet, k As String Set ws = Worksheets("Sheet1") '<-- Update sheet name keys = Split(KEY_WORDS, ",") Application.ScreenUpdating = False #If Not Mac Then If ws.AutoFilterMode Then ws.UsedRange.AutoFilter 'Clears existing filters #End If For i = 0 To UBound(keys) 'Loop all keywords and apply filter k = Trim(keys(i)): If Len(k) > 29 Then k = Left(k, 29) 'Check ws name If Not WsExists(k) Then With ws.UsedRange .AutoFilter Field:=FILTER_COL, Criteria1:="=*" & k & "*" If .Columns(FILTER_COL).SpecialCells(xlCellTypeVisible).CountLarge > 1 Then Set nWs = Worksheets.Add(After:=Worksheets(Worksheets.Count)) .Copy nWs.Cells(1) 'Move visible rows to the new worksheet nWs.UsedRange.Columns.AutoFit nWs.Name = k End If #If Not Mac Then .AutoFilter 'Removes previous filter (Windows only) #End If End With End If Next ws.Activate Application.ScreenUpdating = True End Sub

Private Function WsExists(ByVal wsName As String) As Boolean Dim ws As Worksheet For Each ws In Worksheets If ws.Name = wsName Then WsExists = True Exit Function End If Next End Function

I tried your snippet and I am getting run time error '1004' Application defined or Object defined error.
There is no line number since its not compile time error I believe. I have uploaded excel sheet for you here ufile.io/k3f1o And I am using Keywords DKFLX and FNR
I updated the code with the new keyords, I tested it with your file and it works as expected. Try it again with the new keywords ("DKFLX, FNR" separated by a comma). Your file is ".xls" - what version of Excel are you using?

ASH · Accepted Answer · 2017-10-08 15:52:49Z

I think filters are the answer for this kind of thing.

The range for the code example below looks like this

Column A : Header in A1 = Country, A2:A? = Country names Column B : Header in B1 = Name, B2:B? = Names Column C : Header in C1 = Gender, C2:C? = F or M Column D : Header in D1 = Birthday, D2:D? = Dates

Code . . .

Sub Copy_To_Worksheets() 'Note: This macro use the function LastRow Dim My_Range As Range Dim FieldNum As Long Dim CalcMode As Long Dim ViewMode As Long Dim ws2 As Worksheet Dim Lrow As Long Dim cell As Range Dim CCount As Long Dim WSNew As Worksheet Dim ErrNum As Long 'Set filter range on ActiveSheet: A1 is the top left cell of your filter range 'and the header of the first column, D is the last column in the filter range. 'You can also add the sheet name to the code like this : 'Worksheets("Sheet1").Range("A1:D" & LastRow(Worksheets("Sheet1"))) 'No need that the sheet is active then when you run the macro when you use this. Set My_Range = Range("A1:D" & LastRow(ActiveSheet)) My_Range.Parent.Select If ActiveWorkbook.ProtectStructure = True Or _ My_Range.Parent.ProtectContents = True Then MsgBox "Sorry, not working when the workbook or worksheet is protected", _ vbOKOnly, "Copy to new worksheet" Exit Sub End If 'This example filters on the first column in the range(change the field if needed) 'In this case the range starts in A so Field:=1 is column A, 2 = column B, ...... FieldNum = 1 'Turn off AutoFilter My_Range.Parent.AutoFilterMode = False 'Change ScreenUpdating, Calculation, EnableEvents, .... With Application CalcMode = .Calculation .Calculation = xlCalculationManual .ScreenUpdating = False .EnableEvents = False End With ViewMode = ActiveWindow.View ActiveWindow.View = xlNormalView ActiveSheet.DisplayPageBreaks = False 'Add a worksheet to copy the a unique list and add the CriteriaRange Set ws2 = Worksheets.Add With ws2 'first we copy the Unique data from the filter field to ws2 My_Range.Columns(FieldNum).AdvancedFilter _ Action:=xlFilterCopy, _ CopyToRange:=.Range("A1"), Unique:=True 'loop through the unique list in ws2 and filter/copy to a new sheet Lrow = .Cells(Rows.Count, "A").End(xlUp).Row For Each cell In .Range("A2:A" & Lrow) 'Filter the range My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _ Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?") 'Check if there are no more then 8192 areas(limit of areas) CCount = 0 On Error Resume Next CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _ .Areas(1).Cells.Count On Error GoTo 0 If CCount = 0 Then MsgBox "There are more than 8192 areas for the value : " & cell.Value _ & vbNewLine & "It is not possible to copy the visible data." _ & vbNewLine & "Tip: Sort your data before you use this macro.", _ vbOKOnly, "Split in worksheets" Else 'Add a new worksheet Set WSNew = Worksheets.Add(After:=Sheets(Sheets.Count)) On Error Resume Next WSNew.Name = cell.Value If Err.Number > 0 Then ErrNum = ErrNum + 1 WSNew.Name = "Error_" & Format(ErrNum, "0000") Err.Clear End If On Error GoTo 0 'Copy the visible data to the new worksheet My_Range.SpecialCells(xlCellTypeVisible).Copy With WSNew.Range("A1") ' Paste:=8 will copy the columnwidth in Excel 2000 and higher ' Remove this line if you use Excel 97 .PasteSpecial Paste:=8 .PasteSpecial xlPasteValues .PasteSpecial xlPasteFormats Application.CutCopyMode = False .Select End With End If 'Show all data in the range My_Range.AutoFilter Field:=FieldNum Next cell 'Delete the ws2 sheet On Error Resume Next Application.DisplayAlerts = False .Delete Application.DisplayAlerts = True On Error GoTo 0 End With 'Turn off AutoFilter My_Range.Parent.AutoFilterMode = False If ErrNum > 0 Then MsgBox "Rename every WorkSheet name that start with ""Error_"" manually" _ & vbNewLine & "There are characters in the name that are not allowed" _ & vbNewLine & "in a sheet name or the worksheet already exist." End If 'Restore ScreenUpdating, Calculation, EnableEvents, .... My_Range.Parent.Select ActiveWindow.View = ViewMode With Application .ScreenUpdating = True .EnableEvents = True .Calculation = CalcMode End With End Sub Function LastRow(sh As Worksheet) On Error Resume Next LastRow = sh.Cells.Find(What:="*", _ After:=sh.Range("A1"), _ Lookat:=xlPart, _ LookIn:=xlValues, _ SearchOrder:=xlByRows, _ SearchDirection:=xlPrevious, _ MatchCase:=False).Row On Error GoTo 0 End Function

https://www.rondebruin.nl/win/s3/win006_4.htm

John · Accepted Answer · 2019-01-08 18:57:25Z

The 2nd solution seems to have worked better for me. I'm looking to add to it the ability to copy a 2nd existing template worksheet rather than adding a new blank worksheet. Additionally, curious if there is a way to generate the new tabs and write to the preferred cells without also writing the header row.

As for the first item, I've tried to replace

Set WSNew = Worksheets.Add(After:=Sheets(Sheets.Count))

with

Set TrdSht = Sheets("Template").Copy(After:=Sheets(Sheets.Count))

to match my existing sheet named "Template"

What I end up with is sheet "ws2" does not get deleted, a single copy of "Template" is generated named "Template (2)" and I get a Run-Time Error 13 'Type Mismatch'

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