SharePoint colums (metadata) add extra document properties to the Word document. When I download such a document I can view the extra properties In Word with File>Info>Show All Properties. When I export the file to PDF with File>Export>Create PDF/XPS, with document properties checked in Options, the extra document properties are not transferred or not visiable in the resulting PDF document. What are the requirements to retain the custom properties in PDF and show them? Do I need specific software or specific version, I use the latest version of Office 365 and SharePoint Online.
1 Answer
SharePoint online supports mapping the columns in the Document library to the Office(Word, Excel, PPT...) Document Properties Panel, but does not support mapping to the PDF files, even if the PDF file is converted/exported by the Office files.
- It is not about SharePoint Online mapping to PDF files.Jan– Jan2021-04-06 14:55:59 +00:00Commented Apr 6, 2021 at 14:55
- It is not about SharePoint Online mapping to PDF files.It is about the extra document properties which are added to the Word document by SharePoint. According to Adobe, Word custom properties can be exported to PDF as metadata. Are these properties added by SharePoint no custom properties but something else? Question is how to export documents in SharePoint to PDF archive documents with the metadata necessary from the Library metadata?Jan– Jan2021-04-06 15:03:52 +00:00Commented Apr 6, 2021 at 15:03
- Based on my research, we could not export the metadata columns in the Documents libraries to the PDF files, it is by design. I would suggest you submit a feedback via User Voice. [ sharepoint.uservoice.com ]EchoDu_MSFT– EchoDu_MSFT2021-04-07 08:50:02 +00:00Commented Apr 7, 2021 at 8:50
- I have post the same question in the following forums: sharepoint.stackexchange.com/questions/292494/… docs.microsoft.com/en-us/answers/questions/346553/… eileenslounge.com community.adobe.com/t5/acrobat/… answers.microsoft.com/en-us/msoffice/forum/…Jan– Jan2021-04-11 10:39:58 +00:00Commented Apr 11, 2021 at 10:39
- Thanks for your enthusiastic sharing.EchoDu_MSFT– EchoDu_MSFT2021-04-12 00:52:14 +00:00Commented Apr 12, 2021 at 0:52