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Purchase ordering procedure: Step 1 – Foreman will request specific material to be ordered Step 2– I will request a PO from Heather. Example: Need Purchase order for Woodbine Job (Job# 1877) Supplier: Strada Aggregates (This particular order is flagged as an EXTRA) Material(s) being ordered: Approximately 7 Tonnes ¾” clear stone Cost $19.25/Tonne Date of order: 2018-7-25 Picked up and delivered by Mike K (driver) in Sterling (dump truck) Step 3 – Heather will reply with the Purchase order No. The PO for this order is 1877-21 Step 4 – I will call/email supplier to order material Step 5 – Invoice is received through mail, email, or fax Heather will process the invoice. Processing invoice consists of: Confirm PO# matches Confirm materials ordered are correct Confirm quantity is correct Confirm $cost is correct Confirm date matches Step 6 – If PO is flagged as an EXTRA, Heather will print me an additional copy to help keep track of extras. Once the extra has been printed and giving to me, it is marked as completed in the purchase order binder Step 7 – The invoice is scanned as a PDF document and saved electronically to our file server. The file is saved with the following format: PO#_INV._Date Paper copy of invoice is hard filed into our file storage and kept for 7 – 10 years *I have attached the actual invoice for this order to help you understand the process. Please call me if you have any further questions. Thank you