A Verified Volunteer Management System for University Community Service

ServeTrack is a centralized digital platform designed to streamline the management, tracking, and verification of university community service hours. It replaces inefficient paper-based workflows with a secure, transparent, and auditable digital system for students, nonprofit organizations, and university administrators.

Production URL:

Many universities require students to complete mandatory community service hours as a graduation requirement. However, current systems rely heavily on manual processes such as physical logbooks, signatures, and paper submissions, leading to inefficiencies, data loss, and verification challenges.

ServeTrack addresses these issues by providing:

• Digital logging and verification of service hours
• Role-based access for different stakeholders
• Centralized records with audit trails
• Real-time progress tracking and reporting

The platform is specifically designed for the Kenyan university context, while remaining scalable for broader adoption across East Africa.

ServeTrack supports three main user roles:

• Discover approved community service opportunities
• Apply for volunteer positions
• Log completed service hours digitally
• Track verification status and total approved hours
• Monitor progress toward graduation requirements

• Create and manage volunteer opportunities
• Approve or reject student service hour submissions
• Maintain digital attendance and activity records
• Generate participation and impact reports

• Monitor student compliance with community service requirements
• Access verified and tamper-proof service records
• Generate institutional reports and analytics
• Reduce administrative overhead and paperwork

• Multi-role authentication and authorization
• Digital service hour logging and approval workflow
• Tamper-proof verification with audit trails
• Volunteer opportunity management
• Real-time reporting and analytics
• Mobile-responsive and accessible UI
• Secure data storage and encrypted communication

• React.js – Responsive and accessible user interfaces

• Next.js – RESTful API services
• Node.js

• MySQL – Relational data storage with integrity constraints

• NextAuth.js
• JWT (JSON Web Tokens)
• Role-based access control

• Vercel – Frontend hosting
• DigitalOcean / Railway – Backend & database hosting

Ensure you have the following installed:

• Git
• Node.js (v18+ recommended)
• MySQL
• npm or yarn

1. Clone the repository

git clone https://github.com/KarenOlive/SERVE-TRACK.git cd SERVE-TRACK

2. Install dependencies

npm install

3. Configure environment variables

4. Run database migrations

npm run migrate

Student Workflow

• Register or log in as a Student
• Browse available volunteer opportunities
• Apply for a suitable opportunity
• Log service hours after participation
• Track approval status and accumulated hours

Organization Workflow

• Register as a Nonprofit Organization
• Create volunteer opportunities
• Review student applications
• Verify or reject submitted service hours
• View participation reports

Administrator Workflow

• Log in as University Administrator
• Monitor student service completion
• Review verified records
• Generate institutional reports

The system is modular and designed for scalability, maintainability, and future feature expansion.