When i upload a file under Files Tab we have share option. But we can only share with internal users...but not with partner users. I was wondering if its possible to share file with a partner community user.
There is option to share file in library and add partner users as members to that library...but this solution is not feasible if we want to share privately with large number of users.
Also the Files sharing option has Public link option but that also is not the ideal solution.
Here's another way to do this.
If at all you have say a Record that the Community User has access to, you can attach the File to that particular record and that way they get access to the File. You will need to write a trigger for this. The trigger should be on the ContentDocumentLink and it will be as below:
for(ContentDocumentLink cont : Trigger.new){ cont.Visibility = 'AllUsers'; } Though the visibility is set to all users, but only those users will be able to view the Files associated to a Record, to which they have access to.
For more details, refer to this knowledge article.
You could create a private chatter group and add those partner members to that chatter group and upload the file into the chatter group.
This is effective way to share files. Think about that, how through the use of partner portal, we as partners get access to the file.
Update
It can only be possible through Share via Link, since that file is not attached to a record that community user has access to.
So, you can either send via email or post the link to the chatter which community user can access.
